| Attribute | Details |
|---|---|
| Job Location | Saudi Arabia |
| Experience | 2 to 3 years |
| Qualification Level | Diploma |
| Job Function | Secretary / Front Office |
| Skillset | Receptionist, greeting visitors, helping them navigate through an office, MS Excel, Word, Outlook & PowerPoint |
| Jobseeker Nationality | Jobseekers from any Asian countries |
Receptionist
Immediate Opening: Dynamic Front Office Secretary Needed for Growing Organization in Saudi Arabia.We are seeking a highly motivated and professional Front Office Secretary to join our team in Saudi Arabia. This role is ideal for an individual with a strong background in administrative support and front desk operations. If you have 2 to 3 years of relevant experience and excel in creating a welcoming and efficient environment, we invite you to apply for this exciting opportunity.
Position Overview:
As a Front Office Secretary, you will be the first point of contact for visitors and callers, ensuring that all interactions are handled with professionalism and courtesy. Your role will involve managing the front desk area, handling communications, and providing exceptional support to both guests and internal staff. Your organizational skills and ability to multitask will be crucial in maintaining a smooth and efficient office environment.
Key Responsibilities:
- Phone Handling: Answer, screen, and direct all incoming phone calls to the appropriate party in a timely and professional manner. Ensure that each call is handled efficiently and that all messages are conveyed accurately.
- Front Desk Management: Maintain a tidy and presentable front desk area with all necessary materials readily available. Create a welcoming atmosphere for visitors and staff by ensuring the front office is organized and professional.
- Guest Inquiries: Respond to guest inquiries and requests promptly, courteously, and effectively. Provide assistance and information to ensure that all guests have a positive experience while interacting with the office.
- Mail and Packages: Manage incoming and outgoing mail and packages. Ensure that all correspondence is handled efficiently and that deliveries are processed and distributed correctly.
Qualifications and Requirements:
- Experience: A minimum of 2 to 3 years of experience in a similar front office or administrative role is required. Your experience should demonstrate your ability to handle a range of administrative tasks and interact with diverse stakeholders.
- Skills: Proficiency in handling phone calls, managing front desk operations, and responding to guest inquiries. Strong skills in MS Excel, Word, Outlook, and PowerPoint are essential for managing documents and communications.
- Personal Attributes: Excellent organizational skills, a friendly and professional demeanor, and the ability to work efficiently in a fast-paced environment. Attention to detail and a proactive approach are key to success in this role.
Additional Benefits:
- Food, Accommodation, and Transportation: The company provides food, accommodation, and transportation, ensuring that you have everything you need to perform your duties effectively and comfortably.
How to Apply:
If you meet the qualifications and are ready to contribute to our team with your expertise and dedication, we encourage you to apply. Please send your updated resume and cover letter to [insert contact email]. Highlight your relevant experience and explain why you would be an excellent fit for this position.
Join us as a Front Office Secretary and be a key player in enhancing our organization’s efficiency and guest experience. We look forward to receiving your application and welcoming a new member to our team in Saudi Arabia!